Top School Management Software Trends in Kenya 2024

The previous years are a testimony to how school management software trends have transformed the way schools and educational institutions in Kenya and across the world function. Today, the influence of digital technologies and smart apps are making schools far more advanced than ever before.

Here are the top School Management System Trends In 2024 for every educational institute.

1. Automated Attendance Via Multiple Integration

We live in a highly competitive world and every minute counts.

In schools across Kenya, recording and documenting the student attendance daily (and for some classes, even per lesson) can be an incredibly time-consuming and mundane process.  For teachers, the increasing workloads, limited classroom hours have given rise to a demand for EduTech tools that help to manage the limited class time efficiently.

Biometric device integration allows attendance data to get collected automatically. It eliminates the possibility of false attendance or errors. This Automate Attendance Via Multiple Integration ensures that somebody can monitor real-time student movement within the institute premises.

2. Virtual Classroom & eLearning

A virtual classroom is best defined as an online learning environment where there is a live interaction between the teacher and the students as they participate in various learning activities. In other words, a virtual classroom is a shared online space for the teacher and the student to pursue their academic goals. The teacher can use pre-recorded video or live stream themselves and interact with the students.

In an online virtual classroom, the teacher has a particularly important role as the moderator who guides the learning process. The teacher is also responsible for moderating and supporting group activities and discussions. The post-covid era has also seen the transformation of traditional classrooms into virtual classrooms.

The recent years have recorded a high rise of eLearning. From online classes to online extracurricular classes. Today most of the students in Kenya are attending virtual courses and opting for eLearning.

3. Digital Data Management

Online learning has created a content-rich learning environment. This is because every single day, schools generate a considerable amount of data of various different types. From online courses, assignments, tests, lesson plans, as well as audio and video files, the list is unending.  Some of this data is planned and structured, but every often the digital data can be unstructured and unpredictable.  This change has rendered the traditional storage solutions as unable to keep up with this data.

It is therefore vital that schools look for a data management solution that is easy to use, backup and archive. Digital data management is not only cost-efficient, but it is also more secure and future proof. This means that schools can upgrade their digital data easily by adding new drives, to meet the storage requirements of teachers, students, and other constituents.

4. Online Finance Management

For the school administration team, online finance management tools make managing finances more efficient. Manual calculation and creation of school fees can be very tedious as can collecting fees, late fees, generating receipts etc.

Currently, most schools have opted for educational institutes are moving towards online finance management system as it streamlines the entire fees calculation and collection process – making it easier and faster for teachers and parents.

The paperless system, calculates the fees automatically, taking into account all the extra considerations such as scholarships, hostel fees etc. Therefore, parents can make a payment online, safely and securely and from the comfort of their homes.

Additionally, the online finance management system is easily scalable and customizable. It makes the school more proficient at their administration work so that they can use their time and resources to concentrate on the students.

5. Automate Admission Process

Traditionally, the manual admissions processes in schools across the world are characterized by endless phone calls and visits by hassled parents and students looking for information on the admission process.

However, recently we have seen the rise of automated admission processes where with the help of technology, schools can send parents relevant emails and mobile messages, updating them on necessary information.

The actual admission process; distribution and collection of forms, registering students, generating a fee summary. All these tasks can be easily managed with an automated online admission process.

6. Conduct online examination

The post-covid era has also seen many schools make a shift from traditional assessment methods to using online assessment tools. These tools not only benefit the students and teachers but are also advantageous to the institutes. One of the most significant advantages of conducting online exams is that it gives the flexibility of location and time.

Teachers too, can invigilate the assessments remotely. This helps save the time and cost of travel for students and teachers. Other advantages of conducting online examinations now are a lesser administrative burden since time and effort are saved on the printing and distribution of exam papers, and the setting up of examination centers and classrooms.

Online exams also allow for faster evaluations and results. Since they are paperless exams, they are good for the environment.

7. Mobile App

In recent times mobile apps for school management have become extremely popular in schools all over the world. The mobile app keeps parents updated about the various activities taking place in the school. It also offers various other features like school transport tracking, accessible communication, collaboration among a host of other benefits to the school.

In conclusion,

The pandemic made it clear that digital transformation for schools is an absolute necessity. Evidently, educational institutes need to evolve their approach to teaching and enhance their digital learning environments with School Management Software. Understanding the current trends in school management software will enable them to offer optimum services and support to students, parents, and staff.

Ready to transform your school’s digital landscape? Inceptor is here to create a customized School Management Software solution that embraces these trends and more. Contact us today and take the first step towards enhancing your educational institution’s capabilities for the future.

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