pos system in kenya

Best Pos systems in Kenya

Looking for reliable and efficient POS systems in Kenya? Our web-based POS solution is designed to serve businesses of all sizes across the country. Whether you’re running a retail store, restaurant, or wholesale business, our system gives you full control with real-time inventory tracking, sales reporting, and customer management – both online and offline. Contact today or email us on pos@inceptor.co.ke  for a free demo

Our POS systems in Kenya are fully integrated with type c device or  eTIMS, making it easier to comply with KRA tax requirements. The system also supports multiple payment options, including M-Pesa and card payments, Cash ensuring convenience for your customers.

Key Features:

1. Multiple Business/Shops: 
   • Set up multiple businesses in the application.
   • No restriction on numbers of businesses.
   • Inventory & accounting information is kept separately for each business.
2. Add Location / Storefronts  / Ware House: 
   • Create multiple locations for your business/shop
   • Manage all of them at the same time.
   • Stocks, Purchases, Sell can be tracked differently for locations.
   • Customize invoice layout, invoice scheme for each location
3. User & Role Management: 
   • Powerful user and role management system
   • Predefined roles – Admin & Cashier
   • Create different Roles with permission as per your need.
   • Create unlimited users with different roles.
4. Contacts (Customer & Suppliers):
   • Mark contact as customer or supplier or both(customer & Supplier)
   • View details of transactions with a contact.
   • View total of Credit/Debit balance amount
   • Define pay term and get payment alerts week before the due date.
5. Products: 
   • Manage Single & Variable products.
   • Classify products according to Brands, Category, Sub-Category.
   • Add products having different units
   • Add SKU number or auto-generate SKU number with prefixes.
   • Get stock alerts on low stock.
   • Save time by auto calculating selling price, the system is smart to auto calculate selling price based on purchase price and profit margin.
   • No need to type variations every time, create variation template and use it everytime you need to create variable products.
6. Purchases:
   • Easily add purchases.
   • Add purchase for different locations.
   • Manage Paid/Due purchases.
   • Get Notified of Due purchases week before the pay date.
   • Add discounts & Taxes
7. Sell:
   • Simplified interface for selling products
   • Default Walk-In-Customer automatically added to a business
   • Add new customer from POS screen.
   • Ajax based selling screen – save reloading time
   • Mark an invoice for draft or final
   • Different options for payments
   • Customize invoice layout and invoice scheme.
8. Manage Expenses:
   • Easily add business expenses
   • Categorise expenses
   • Analyse expenses based on category and business locations with expenses report.
9. Reports: 
   • Purchase & Sale report
   • Tax Report
   • Contact Reports
   • Stock Reports
   • Expense Report
   • View Trending Products, drill down by Brands, Category, Sub-category, Units and date ranges
   • Expense Reports
   • Cash Register Report
   • Sales Representative report
10. Other useful feature:
    • Set currency, timezone, financial year, the profit margin for a business.
    • Translation ready.
    • Predefined barcode sticker settings.
    • Create your barcode sticker setting
    • Manage Brands, Tax Rate & Tax groups, Units, Category & Sub-Category
    • Easy 3 steps installation.
    • Detailed documentation
    • Stock Adjustment
    • Express Checkout
    • Works Offline

Other  Features of our pos system in kenya

• Web-based interface, accessible from any device

• Works offline and online with automatic syncing

• eTIMS integration for seamless tax compliance

• Supports M-Pesa, debit/credit card, and cash payments

• Inventory and stock management

• User-friendly dashboard with powerful analytics

Whether you’re in Nairobi or anywhere else in Kenya, our robust POS solution ensures smooth operations and increased efficiency.

Read also:  Mini-mart point of sale system in kenya 

Contact Us

Visit us at Hazina Towers, 11th Floor, Nairobi
📧 Email: pos@inceptor.co.ke

Take your business to the next level with the most dependable POS systems in Kenya today!