Best School Management Systems in Kenya in 2024

A) Register Master for Teachers and Students

E) Inventory Management

1.       Personal Details
2.       Passport Photos
3.       Contacts and Relatives
4.       Discipline and Punishment Details
5.       Freelance notes that can be attached by a teacher to student.
6.       Past students and teachers are archived and kept in history which can be as long as you want (5, 10,20 or more years)

1.    Maintain Item Details
2.    Stocking & Replenishing
3.    Issuing Statutory Stationery to Students & Teachers
4.    Selling Snacks, Toiletries, Uniforms, Books and etc.
5.    Stock Taking
6.   Asset Register
7.    Reporting

B) Class Management

F) Ledger Accounting

1.       Class Students List
2.       Daily Attendance
3.       Subjects & Exams
4.       Result Markings and Ranking
5.       Teacher Messaging Sub-Sytem for Productivity and Discussions
6.       Time Tables & Time Management
7.       SMS Services to Parents, Teachers and Inquires

1.       Ledger Journals & Transactions Entry
2.       Recurrent Transactions
3.       Import from Excel
4.       Account Reconciliation
5.       Asset Register
6.       Budgeting
7.       Ledger transactions are integrated with school fees

C) Fee Management

G) Reporting

1. Maintains Fee Structure By Class Groups
2. Generates Due Fees & Balances
3. Collecting Daily Fees
4. Collect Fees by Batch Journals
5. Fee Deposits from Banks
6. Import Fees From Excel
7. Fee Statements for Students

Due fees are generated at the end of every term and are based on a class’s fee structure.

When a student pays, his/her fee balances are reduced by the payments.

They are three methods fees can be paid:

1.       Collect fees for each student
2.       Using Fee journals
3.       Fee deposited to banks or other financial sources.

1. All standard Reports
2. Income & Expenses Statement, Balance Sheets and Trial Balances
3. Transaction Reports
4. Many Others

School Reports

1. Subjects & Exam Results
2. End of Term Reports
3. Class Room reports
4. Library Reports
5. Inventory Reports
6. Student & Teacher Reports
7. Many Others

All reports are customizable

D) Library Management

Feel and Looks

1.       Maintain Library Item Details
2.       Lend and Receive Back
3.       Stock Library (Stationery can be Included)
4.       Issue stationery to Students
5.      Stock Taking
6.       Maintain Publisher and Author Lists
7.       Import Books, Acquisition and Stock Taking Sheets

ISMS has an efficient library management system that is easy to use and has powerful search capabilities.

The system makes the recording of borrowing simple and provides useful information about each item therein.

The library system is used for.

1. Maintaining records of books and inventory of material used for learning.
2. Tracking borrowing and returns of items and may fine for damages and late returns.
3. Reporting on inventory, circulations, acquisitions and overdue items.

1.  Windows based with consistent interface throughout its modules.
2. User menus group common tasks.
3. Can customize window screens and colours.
4. Learn one window and know all approach.

Capacity: No limit to

1. Number of Users, Students, Teachers or Staff Members
2. Number of Classes Streams
3. Number of Subjects or Exams
4. Amount of Current and Historical Data.

Security:

1. Database Passwords
2. Passwords and Users Restricted to Grouped Roles
3.  Able to Restrict Teachers to Own Classes
4. Access to Data and Windows restricted to Grouped Roles.

REPORTING

The Crystal Report Writer produces report files, ensuring they are not hard-coded in the system. Therefore  users can customize all reports either for themselves or by themselves. The system deploys a selection of rich standard reports.

Users can add own reports to the list if they have report writing knowledge of Crystal Reports.

Users can receive additional reports on request.

Outputs from reports can be printed or saved as

1. Microsoft Word
2. Rich Texts
3. WEB Pages
4. Microsoft Excel
5. Acrobat portable documents
6. Send by Mail
7. Send by SMS

Identification badges printed directly from the system STUDENT/TEACHER Numbering format

The configuration setup determines the numbering format

You can either have auto-numbering or type in number when you create a new entry. The number can be combinations of digits and letters. Auto number is more preferable and the possible formats include: –

1. PLN Plain (e.g. ABCD1234)
2. N-Y Number-Year (e.g. 12-2012 or 0012-2012 or 0012-12 or 12-12)
3. N/Y Number/Year (e.g. 12/2012 or 0012/2012 or 0012/12 or 12/12)
4. Y-N Year-Number (e.g. 2012-10 or 2012-0010 or 12-0010 or 12-10
5. Y/N Year/Number (e.g. 2012/10 or 2012/0010 or 12/0010 or 12/10
6. Own Customized system